Fatima Fertilizer Company Limited’s notice annual general meeting

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Karachi, March 08, 2013 (PPI-OT): Enclosed please find a copy of the Notice of the Annual General Meeting to be held on March 30, 2013 for circulation amongst your members.

Notice of Tenth Annual General Meeting

Notice is hereby given that the Tenth Annual General Meeting of the shareholders of Fatima Fertilizer Company Limited will be held on Saturday, March 30, 2013 at 10:30 a.m. at Royal Palm Golf and Country Club, 52-Canal Bank Road, Lahore to transact the following business:

Ordinary Business

1. To confirm the minutes of Annual General Meeting held on April 28, 2012.

2. To receive, consider and adopt the audited financial statements of the Company together with the directors’ and auditors’ reports thereon for the year ended December 31, 2012.

3. To consider and approve final cash dividend for the year ended December 31, 2012 at Rs. 2 per share i.e. 20% as recommended by the Board of Directors.

4. To appoint Auditors for the year ending December 31, 2013 and to fix their remuneration. The Audit Committee and the Board of Directors have recommended for reappointment of M/S M. Yousuf Adil Saleem and Co. Chartered Accountants as external auditors.
Other Business

5. To transact any other business with the permission of the Chair.

Notes:

1. The share transfer books of the Company will remain closed from March 22, 2013 to March 30, 2013 (both days inclusive). Transfers received in order at the office of our Shares Registrar, Central Depository Company of Pakistan Limited, Share Registrar Department, CDC House, 99- B, Block ‘B’, S.M.C.H.S., Main Shahra-e-Faisal, Karachi-74400, by the close of business on March 21, 2013 will be treated in time.

2. A member entitled to attend and vote at the meeting may appoint another member as his/her proxy who shall have such rights as respects attending, speaking and voting at the meeting as are available to a member.

3. Proxies in order to be effective must be received at the office of our Shares Registrar not later than 48 hours before the time for holding meeting, duly signed and stamped and witnessed by two persons with their names, address, NIC number and signatures.

4. Any Individual Beneficial Owner of CDC, entitled to vote at this Meeting, must bring his/ her original NIC to prove identity, and in case of proxy, a copy of shareholder’s attested computerized national identity card (CNIC) must be attached with the proxy form. Representatives of corporate members should bring the usual documents required for such purpose.

CDC Account Holders will also have to follow the under mentioned guidelines as laid down in Circular 1 dated January 26, 2000 issued by the Securities and Exchange Commission of Pakistan.

A. For attending the Meeting:

i) In case of individuals, the account holder or sub account holder and / or the person whose securities are in group account and their registration detail is uploaded as per the regulations, shall authenticate identity by showing his / her original CNIC or original passport at the time of attending the Meeting.

ii) In case of corporate entity, the Board of Directors’ resolution / power of attorney with specimen signature of the nominee shall be produced (unless provided earlier) at the time of Meeting.

B. For appointing proxies:

i) In case of individuals, the account holder or sub account holder and / or the person whose securities are in group account and their registration detail is uploaded as per the regulations, shall submit the proxy form as per the above requirement.

ii) The proxy form shall be witnessed by the person whose name, address and CNIC number shall be mentioned on the form.

iii) Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.

iv) The proxy shall produce his original CNIC or original passport at the time of Meeting.

v) In case of corporate entity, the Board of Directors’ resolution / power of attorney with specimen signature shall be submitted (unless it has been provided earlier) along with proxy form to the Company.

5. Shareholders are requested to immediately notify the change of their address, if any.

For more information, contact:
Fatima Fertilizer Company Limited
E-110, Khayaban-e-Jinnah,
Lahore Cantt, Pakistan
PABX: +92-42-111-FATIMA (111-328-462)
Fax: +92-42-38621389
Web: www.fatima-group.com