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Karachi: Enclosed, please find a copy of the Minutes of the Annual General Meeting held on 24th April 2012 at 10.30 a.m. at the Company’s Head Office, Silver Square. F-11 Markaz, Islamabad.
Minutes of the Sixty Fifth Annual General Meeting Held at the
Present
Mr. Mueen Aizal (In the Chair)
Mr. Graeme Amey
Mr. Mobasher Raze
Mr. Mustanser Muhammad Ali Khan
Mr. Abid Hasan
Mr. Asif Shah
Mr. Tajamal Shah
Mr. Feroze Ahmed
Ms. Ayesha Rafique (Company Secretary)
Apologies: Gen. Ali Kuli Khan
In Attendance:
14 Shareholders in person and 05 Shareholders represented by Proxies. (The names of the shareholders and persons attending as Proxies appear in the Shareholders’ Attendance Register).
708. The Meeting commenced with the recitation of the Holy Quran by Mr. Abdul Rahim Shah.
709. The Chairman welcomed the shareholders to the Meeting and confirmed that the requisite quorum was present.
710. Following the proposal by the Chairman, the Meeting unanimously agreed that the Notice of the Meeting should be taken as read as it had been duly circulated to all shareholders and published in the national newspapers.
711. The Chairman further proposed and the Meeting unanimously agreed that the Directors’ Report, Balance Sheet, Profit and Loss Accounts and the Auditors’ Report for the year 2011 should be taken as read as they had been duly circulated in advance amongst all the shareholders.
712. Mr. Shahid Yameen moved for the adoption of the following ordinary resolution which was seconded by Mr. Awais Qazi.
“Resolved that the Directors’ Report, Balance Sheet, Profit and Loss Accounts and the Auditors’ Report for the year ended 31st December 2011 be and are hereby adopted.”
The resolution was put to the meeting and on a show of hands was declared carried unanimously.
713. Mr. Awais Qazi moved for the adoption of the following ordinary resolution which was seconded by Mr. Shahid Yameen.
“Resolved that the final dividend of One Rupee on an ordinary share of Rs. 10/- as recommended by the Board of Directors for the year ended 31st December 2011 be approved and the Directors be authorized to pay the same accordingly to the shareholders whose names appear on the Share Register of the Company on 17th April, 2012″.
The resolution was put to the meeting and on a show of hands was declared carried unanimously.
714. Mr. Awais Qazi moved for the adoption of the following ordinary resolution which was seconded by Mr. Shahid Yameen:-
“Resolved that the retiring Auditors, Messrs. A. F. Ferguson & Company, Chartered Accountants be reappointed to hold office until the next Annual General Meeting at a remuneration of Rs. 2,065,000/-”
The resolution was put to the meeting and on a show of hands was declared carried unanimously.
716. Since there was no further business of the Meeting, the Chairman declared the Meeting closed
I HEREBY CERTIFY that the above to be the True Extract from the Minutes of the 65TH Annual General Meeting of Pakistan Tobacco Company Limited held at the Company Head Office, Silver Square, Plot No.5, F-Il Markaz, Islamabad on 24th April, 2012.
For more information, Contact:
Ayesha Rafique
Company Secretary
Pakistan Tobacco Company Limited
Silver Square Plot no. 15,
F-11 Markaz, Islamabad
Tel: +92 (51) 2083200-01
Fax: +92 (51) 2224216
Website: www.ptc.com.pk