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Karachi, August 07, 2012 (PPI-OT): Please find enclosed copy of Notice of Extraordinary General Meeting for circulation amongst your members, The meeting is scheduled to be held on August 30, 2012 at 1000 hours at 156, The Mall, Rawalpindi and aforementioned notice would be published in Newspapers on August 08, 2012.
Notice of Extraordinary General Meeting
Notice is hereby given that an Extraordinary General Meeting of the Members of the Fauji Fertilizer Company Limited will be held at 156, The Mall, Rawalpindi on Thursday, August 30, 2012 at 1000 hours to transact the following Business:-
1. Confirmation of the minutes of 34th Annual General Meeting held on March 07, 2012.
2. To elect Directors of the Company for a period of three years commencing from 16th September 2012 to 15th September 2015 in terms of Section 178 of the Companies Ordinance 1984.
a. Pursuant to Section 178 (1) and (2) (a) of the Companies Ordinance 1984, the Directors through a Resolution passed in the 153rd Board of Directors Meeting held on July 24, 2012 have fixed the number of Directors at 13 (Thirteen).
b. Pursuant to Section 178 (2) (b) of the Companies Ordinance 1984, names of the retiring Directors are:-
01. Lt Gen Muhammad Mustafa Khan, HI (M) (Retd)
02. Lt Gen Naeem Khalid Lodhi HI (M) (Retd)
03. Mr. Qaisr Javaid
04. Dr. Nadeem Inayat
05. Mr. Istaqbal Mehdi
06. Mr. Shahid Aziz Siddiqi
07. Mr. Shahid Anwar Khan
08. Mr. Jorgen Madsen
08. Maj Gen Zahid Parvez, HI (M) (Retd)
10. Brig Agha Ali Hassan (Retd)
11. Mr. Wazir Ali Khoja
12. Mr. Agha Nadeem
13. Brig Dr. Gulfam Alam (Retd)
c. Pursuant to Section 178 (3) and (4) of the Companies Ordinance 1984, following persons have indicated their intention to offer themselves for election as Directors:-
01. Lt Gen Muhammad Mustafa Khan, HI (M) (Retd)
02. Lt Gen Naeem Khalid Lodhi HI (M) (Retd)
03. Mr. Qaisr Javaid
04. Dr. Nadeem Inayat
05. Mr. Shahid Aziz Siddiqi
06. Mr. Shahid Anwar Khan
07. Mr. Jorgen Madsen
08. Maj Gen Zahid Parvez, HI (M) (Retd)
09. Brig Agha Ali Hassan (Retd)
10. Mr. Wazir Ali Khoja
11. Mr. Agha Nadeem
12. Brig Dr. Gulfam Alam (Retd)
13. Engr Rukhsana Zuberi
3. To transact any other business with the permission of the Chair
By Order of the Board
Notes:
1. The share transfer books of the Company will remain closed from August 24 to August 30, 2012 (both days inclusive).
2. A member of the Company entitled to attend and vote at the Extraordinary General Meeting may appoint a person/representative as proxy to attend and vote in place of the member at the Meeting. Proxies in order to be effective must be received at the Company’s Registered Office, 156, The Mall, Rawalpindi not later than 48 hours before the time of holding the Meeting.
3. Any Individual Beneficial Owner of CDC, entitled to vote at this Meeting, must bring his/her original CNIC to prove identity, and in case of proxy, a copy of shareholder’s attested computerized national Identity card (CNIC) must be attached with the proxy form, Representatives of corporate members should bring the usual documents required for such purpose.
CDC Account Holders will also have to follow the under mentioned guidelines as laid down in Circular 1 dated the January 26, 2000 issued by the Securities and Exchange Commission of Pakistan.
A. For attending the Meeting.
i) In case of individuals, the account holder or sub-account holder and/or the person whose securities are in group account and their registration detail is uploaded as per the regulations, shall authenticate identity by showing his/her original CNIC or original passport at the time of attending the Meeting.
ii) In case of corporate entity, the Board of Directors’ resolution/power of attorney with specimen signature of the nominee shall be produced (unless provided earlier) at the time of Meeting.
B. For appointing proxies:
i) In case of individuals, the account holder or sub-account holder and/or the person whose securities are in group account and their registration detail is uploaded as per the regulations, shall submit the proxy form as per the above requirement.
ii) The proxy form shall be witnessed by the person whose name, address and CNIC number shall be mentioned on the form.
iii) Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
iv) The proxy shall produce his original CNIC or original passport at the time of Meeting.
v) In case of corporate entity, the Board of Directors’ resolution/power of attorney with specimen signature shall be submitted (Unless it has been provided earlier) along with proxy form to the Company.
For more information, contact:
Fauji Fertilizer Company Limited
93-Harley Street, Rawalpindi-Pakistan
P.O. Box: 253
TELEX: 54310 FFCPK
Tel: (051) 9272307-15, 9272318-19, 9272327
Fax: (051) 9272519, 9272316, 92772346,
Website: www.ffc.com.pk
E-mail: ffcrwp@ffc.com.pk