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Karachi, September 27, 2012 (PPI-OT): In Compliance with the provisions of Listing Regulation 18 (2) we are please to enclose herewith the Copy of notice to Members / Shareholders for Compliance with the Requirement of Insertion of CNIC Number on Dividend Warrants and Dividend Warrant Bank Mandate Option.
1. Compliance with the Requirement of Insertion of CNIC Number on Dividend Warrants
In pursuance with the Securities and Exchange Commission of Pakistan (SECP) Notification No SRO. 779 (1)/2011 of August 18, 2011, SECP directed all Listed Companies to mention Computerized National Identity Card/ National Tax (CNIC/NT) numbers of the registered members on the dividend warrant.
As per the said Notification of SECP, you are requested to send us a copy of your CNIC/NT number (other than individual)/Passport Number (for non-resident only) within ten days from the receipt of this letter. It is important that the requisite copy of the above document may please be sent along with the lower portion of this letter duly filled, to our Share Registrar M/s. Noble Computer Services (Pvt.) Limited, Mezzanine Floor, House of Habib Building (Siddiqsons Tower), 3-Jinnah Cooperative Housing Society, Main Shahrah-e-Faisal, Karachi.
In case of non-receipt of copy of valid CNIC and non-compliance of the above-mentioned SRO of SECP, the Company may be constrained to withhold dispatch of dividend warrants if issued.
2. Dividend Warrants Bank Mandate Option
a) For Physical Certificate Holders:
In compliance with the advice of the SECP vide circular no SMD/CJW/Misc/2009 dated June 5, 2012, we would like to inform you that now you can avail the facility of Bank Mandate option whereby you earl Instruct the company to directly send your dividend warrant cheque portion to your concern bank with notice portion sent to your registered address. We are enclosing herewith standard letter (Annexure-I) for your convenience and can be send along with the CNIC copy for future dividends.
b) For CDC Account Holders:
In compliance with the advice of the SECP vide circular no SMD/CJW/Misc/2009 dated June 5, 2012, CDC Account holder may also avail the facility of Bank Mandate option whereby they can instruct the company through their participant/ Broker/ Investor Account Service Department for record Bank Mandate in their CDC Account for direct credit of dividend warrant cheque portion to the concern bank with notice portion sent at registered address. CDC Account holders are requested to kindly contact their participant / Broker/ Investor Account Service Department for record of Bank Mandate for future dividends.
Your compliance will facilitate us in complying with the directives of SECP.
Annexure-I
Dividend Mandate Form
It is to inform you that under section 250 of the Companies Ordinance, 1984 Shareholder may, if so desire directs the Company to pay dividend through his/her/its bank accounts.
In pursuance of the directions given by the Securities and Exchange Commission of Pakistan vide Circular Number 18 of 2012 dated June 5, 2012, we request you being the registered shareholder of Island Textile Mills Ltd., and hereby give the opportunity to authorize the Company to directly credit cash dividend in your bank account, If any, declared by the company in future.
Please Note that This Dividend Mandate is Optional and not Compulsory, In Case You Do Not Wish Your Dividend to be Directly Credited into Your Bank Account then the Same Shall be Paid to You Through the Dividend Warrants.
Do you wish the cash dividend declared by the company, If any, is directly credited in your bank account, instead of issue of dividend warrants, please tick “?” any of following boxes:
In Compliance with the provisions of Listing Regulation 18 (2) we are please to enclose herewith the Copy of notice of Annual General Meeting for the year ended June 30, 2012.
Notice of Annual General Meeting
Notice is hereby given that the 43rd Annual General Meeting of the Shareholders of Island Textile Mills Limited will be held on Friday the October 19, 2012 at 11:00 A.M. at 5th Floor Textile Plaza M.A. Jinnah Road Karachi, to transact the following business:-
1. To confirm the minutes of the 42nd Annual General Meeting held on October 10, 2011.
2. To receive, consider and adopt the report of the Directors and Auditors and Audited Accounts of the Company for the period ended June 30, 2012.
3. To appoint Auditors for the year 2012-13 and fix their remuneration. The retiring auditors M/s. M. Yousuf Adil Saleem and Co., Chartered Accountants being eligible to offer themselves for reappointment.
4. To approve the payment of cash dividend @ 100% (i.e. Rs. 10.00 per share), for the year ended June 30, 2012 as recommended by the Board of Directors.
5. To transact any other ordinary business or businesses with the permission of the Chairman.
Notes:
1. The Share Transfer Books of the Company will remain closed from October 12, 2012 to October 19, 2012 (both days inclusive).
2. A member entitled to attend and vote at this meeting may appoint any other member as his/her proxy to attend and vote, Proxies, in order to be effective must be received by the Company not less than 48 hours before the meeting.
3. Any individual Beneficial Owner of CDC, entitled to attend and vote at this meeting, must bring his/her Original CNIC or Passport to prove his/her Identity and in case of Proxy must enclose additionally an attested copy of his/her CNIC or Passport. Representatives of corporate members should bring the usual documents required for such purpose.
4. Shareholders are requested to notify the change of address, if any, immediately.
For more information, contact:
Farooq Advani
Company Secretary
Island Textile Mills Limited
8, 8th Floor, Textile Plaza,
M. A. Jinnah Road, Karachi – Pakistan
E-Mail: headoffice@tatatex.com
Phones: 3242-6761-2-4
Fax: 3241-7710