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Karachi, October 11, 2012 (PPI-OT): This is to inform you that the 31st Annual General Meeting of the Company will be held on Tuesday, October 30, 2011 at 10.30. A.M. at its Registered Office in Mills Premises Plot No, 26, 27, 28 Industrial Triangle, Kahuta Road, Islamabad.
The Share Transfer Books of the Company will remain closed from October 23, 2012 to October 30, 2012 (both days inclusive).
Notice of Annual General Meeting
Notice is hereby given that the 31st Annual General Meeting of the shareholders of Punjab Oil Mills Limited will be held on Tuesday, October 30, 2012 at 10:30 A.M. at Plot No. 26-28 Industrial Triangle. Kahuta Road, Islamabad to transact the following business:
1. To confirm the minutes of the 30th Annual General Meeting held on October 29, 2011.
2. To receive, consider and adopt the audited financial statements of the company for the year ended June 30, 2012 together with the Directors’ and Auditors’ Reports thereon.
3. To appoint Auditors of the Company and to fix their remuneration.
4. To transact any other business with the permission of the Chair.
Notes:
1. The Share Transfer Books of the Company will remain closed from October 23, 2012 to October 30, 2012 (both days inclusive).
2. A member entitled to attend and vote at this meeting may appoint another member as his/her proxy to attend and vote for him/her. Proxies in order to be effective, must be received at the Registered Office of the Company not later than 48 hours before the time of holding the meeting and must be duly stamped, signed and witnessed.
3. Members are requested to notify changes immediately, if any, in their registered addresses to our Share Registrar.
4. Members are requested to send attested copy of CNIC on Most Urgent Basis (if not provided earlier) to Share Registrar of the Company, for compliance of the directions of SECP vide their SRO-831 (1)/ 2012 dated 05 July 2012 for mentioning of CNIC Number on the Dividend Warrant, failing which your future dividend warrant (s), if any, will be withheld till the compliance of the above referred notification.
5. CDC Account Holders will have to follow the below mentioned guidelines as laid down in Circular 1 dated January, 26, 2000 issued by the Securities and Exchange Commission of Pakistan.
A. For Attending the Meeting:
i). In case of individuals, the account holder or sub-account holder shall authenticate his/her identity by showing his/her original Computerized National Identity Card (CNIC) or original passport along with Participants ID number and their account number at the time of attending the meeting.
ii) In case of corporate entity, the Board of Directors resolution/power of attorney with specimen signature of nominee shall be produced (unless it has been provided earlier) at the time of the meeting.
B. For Appointing Proxies:
1) In case of individuals, the account holder or sub-account holder shall submit the proxy form as per the above requirement.
ii) The proxy form shall be witnessed by two persons whose names, addresses and CNIC number shall be mentioned on the form.
iii) Attested copies of CNIC or the passport of the beneficial owners and of the proxy shall be furnished with the proxy form.
iv) The Proxy shall produce his/her original CNIC or original passport at the time of the meeting.
v) In case of a corporate entity, the Board of Directors resolution/power of attorney with specimen signature shall be submitted (unless it has been provided earlier) along with proxy form to the company.
For more information, contact:
Rana Shakeel Shaukat
Company Secretary
Punjab Oil Mills Limited
26-28 Industrial Triangle
Kahuta Road Islamabad,
Phone: 051-4490017-20
Fax: 051-4490016
P. O. Box. 1321 Rawalpindi
E-mail: info@punjaboillmills.com
Web: www.punjaboilmills.com