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Karachi: In pursuance or previous of Listing Regulations No. 28(1) of the Karachi Stock Exchange (Guarantee) Limited, we are forwarding herewith copy of the notice of our Annual General Meeting which will be held on Thursday October 27, 2011 at 11:00 a.m.
Notice is hereby given that the 64th Annual General Meeting of Gammon Pakistan Limited (the Company) will be held at Gammon House, 400/2 Peshawar Road, Rawalpindi on Thursday, 27 October, 2011 at 11 A.M. to transact the following business.
Ordinary Business
1. To confirm minutes of the 8th Annual General Meeting held on 30th October, 2010.
2. To receive, consider and adopt the Annual Audited Financial Statements of the Company for the year ended 30th June 2011 together with the Directors’ and Auditors’ reports thereon.
3. To appoint Auditors of the Company for the year to be ending on 30th June 2012 and to fix their remuneration.
4. Ta consider and to elect the Board of Directors (the Board) of the Company. The Board has fixed the number of Directors at 7 (Seven) for the next tenure of three (3) years commencing from 1st November 2011. The retiring Directors of the Company, being eligible, offer themselves for reappointment. The names of retiring Directors are given herein below:
1. Syed Wajid Hussain Bukhari
2. Lt. Gen (Retd) Ali Kuli Khan Khattak
3. Mr. Raza Kuli Khan Khattak
4. Mr. Ahmed Kuli Khan Khattak
5. Mr. Amjad Hussain Malik
6. Mr. A. Karim Khan
7. Mr. Mushtaq Ahmed Khan – FCA
5. To consider any other business with the permission of the Chair.
Notes:
Book Closure
The share transfer books of the Company will be closed from 21st October 2011 to 2nd October 2011, both days inclusive. Transfer of shares received at our Share Registration office i.e. Management and Registration Services (Pvt.) Limited, Business Executive Centre, F/17/3, Block 8, Clifton, Karachi at the close of business on 20th October 2011 will be treated in time for the purpose of entitlement.
Change in Addresses and Consolidation of Folios:
Members of the Company are requested to immediately notify the change of address, if any, and ask for consolidation of their folio nos. provided any member holds more than one folio numbers.
Filling of the Consent
In terms of Section 178(3) of the Companies Ordinance, 1984 any person who seeks to offer himself for Election as a Director of the Company shall file with the Company a notice of his intention conducted the Election as a Director of the Company at the registered office of the Company not later than fourteen (14) days before the date of AGM.
Participation in Annual General Meeting:
Any member entitled to attend and vote at this meeting shall be entitled to appoint any other numbers as his/her proxy to attend and vote in respect of him/her and the proxy instrument shall be received by the Company not later than 48 hours before the meeting.
Instruction for CDC Account Holders:
CDC account holders will further have to follow the under mentioned guidelines as laid down in Circular 1 dated January 26, 2000 issued by the Securities and Exchange commission of Pakistan;
For attending the meeting:
i. In case of Individuals, the account holder and/or the person whose securities are in group account and their registration details are uploaded as per the regulations, shall authenticate his/her identity by showing his original National Identity Card (N.I.C.) or Original Passport at the time of attending the Meeting.
In case of corporate entity the Board of Directors’ Resolution/Power of Attorney with certified specimen signature of the nominee shall be produced (unless It has been provided earlier) at the time of the meeting.
For appointing proxies:
iii. In case of individuals the account holder and/or the person whose securities are in group account and their registration details are uploaded as per the regulations shall submit the proxy form as per the above requirements.
iv. The proxy form shall be witnessed by two persons whose names, addresses and NIC numbers shall be mentioned on the Form.
v. Attested copies of NIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
vi. The proxy shall produce his original N.I.C. or Original Passport at the time of the meeting.
vii. In case of corporate entity the Board of Directors Resolution/Power of Attorney with specimen signature shall be submitted (unless It has been provided earlier) along with proxy form to the company.
For more information, contact:
Amin-e-Rasheed
Company Secretary
Gammon Pakistan Limited
400/2 – Peshawar Road,
P.O. Box No. 4,
Rawalpindi.
Tel: 6577326 – 27
Fax: 92-51 – 5477511
Email: gpl@gammonpakistan.com